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Six best practices for omnichannel customer engagement

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The Team at CallMiner

September 06, 2022

6 best practices for omnichannel customer engagement
6 best practices for omnichannel customer engagement

The new-normal

In the modern customer service landscape, consumers engage with businesses across a variety of channels and devices. As they navigate from digital channels like online self-service and chat to email and phone formats, they expect seamless transitions and a personalized, contextual experience at every touchpoint. The key to understanding omnichannel customer engagement is to visualize these points of contact as steppingstones in a single contiguous journey.

Understanding omnichannel engagement

True omnichannel customer engagement integrates multiple contact channels. Rather than managing each channel as a separate platform, an omnichannel approach manages them all from a single, unified console. By mitigating technological gaps between communication channels, businesses reduce customer effort and provide intelligence to optimize agent performance.

Several challenges stand in the way of strong omnichannel performance. Lack of personalization, repeat information, and disjointed omnichannel experiences can impact customer retention. The best way to overcome these challenges and eliminate communication channel boundaries is with the right technology solution.

Conversation intelligence platforms can capture 100% of customer contact at every touch point and convert that data into functional insights. Additional benefits of conversation intelligence for omnichannel customer experience include:

  • Developing a single view of the customer journey
  • Easily navigating to previous or subsequent interactions from the same customer
  • Determining root cause of repeat contacts and poor first contact resolution
  • Capturing information across a multitude of platforms

Six best practices for omnichannel engagement

  1. Meet customers in their channel of choice: The easiest way to provide top-notch service is to meet your customers where they are already. By checking the length of response times across channels you can balance your agents accordingly.
  2. Offer robust self-help with an “out”: FAQs, tutorial videos and other self-service information can take the weight off call centers and provide customers easy solutions. Just remember to offer a path forward when self-help fails.
  3. Creatively mitigate your technology siloes: Legacy systems with insufficient integration capabilities force customers to explain their problem again and again when moving between contact channels. Arm your contact center with improved knowledge management such as rigorous dispositioning coding to enable smooth transitions and ensure agents have access to past communications.
  4. Address every channel: Process changes, instructional guidance and agent coaching can reduce the gaps customers experience when moving between channels. Manually tracking disposition codes or preparing agents with scripts designed for emotionally charged customers can resolve challenges created by legacy communication channel silos.
  5. Correlate analytics without channel boundaries: When utilizing a conversation intelligence platform, ensure text and speech analytics are consistently scored and presented, even when they are derived from channels yet to undergo integration.
  6. Apply continuous improvement: Before implementing these best practices, test the following four metrics: Average response time by platform; Shared knowledge between channels; Ease of navigation; Satisfaction regarding the response. Re-test after you’ve worked to improve your omnichannel customer experience to ensure everything is working as intended.

Want to learn more about omnichannel customer experience and conversation analytics solutions? Check out our whitepaper for more information: Understanding Omnichannel Customer Experience: Analyzing Every Touchpoint.

Speech & Conversation Analytics North America EMEA Customer Experience